How to Write a Timeshare Cancellation Letter
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If your dream vacation at Club Med has become a Club Dread situation, you’re not alone. A huge 85% of timeshare buyers end up regretting their purchase. Yet, getting out of a timeshare is notoriously challenging. Sales teams are skilled at making you stay, and sometimes they’ll even try to upsell or renegotiate instead of letting you cancel.
The reality is, canceling a timeshare is a marathon, not a sprint, but it’s doable. With persistence, you can shed those restrictive contracts and endless fees, regaining the freedom to travel on your terms.
The first step? Start by sending a clear, concise cancellation letter to your timeshare company. Here’s a breakdown of the essential do’s and don’ts for writing an effective timeshare cancellation letter.
The Do’s: Essential Steps for Writing a Timeshare Cancellation Letter
If you’re fed up with your timeshare and ready to take action, it’s important to approach the cancellation process with a clear head. Before you send off a lengthy, emotional letter, pause and gather your thoughts. A calm, concise approach will go much further. Once you’re feeling focused, follow these simple steps to draft an effective cancellation letter.
Get Your Cancellation Request in Writing
This step is essential. Set yourself up for success by organizing a dedicated folder for all your timeshare cancellation documents—you’ll want to keep everything in one place. Your cancellation request must be a formal, printed letter, not just an email. Be sure to keep a copy for your records, and mail it directly to your timeshare provider to ensure it’s officially documented.
Include a Clear Request to Cancel Your Timeshare
Be direct and firm about your intentions in your letter. Make it unmistakably clear that your purpose is to cancel your timeshare. Begin with a straightforward subject line like, “Request to Cancel Timeshare” or “Timeshare Cancellation Request.”
In the first couple of sentences, state your request clearly to avoid any ambiguity. For example, start with, “I am writing to request immediate cancellation of my timeshare contract,” or “This letter is a formal request to immediately terminate my timeshare contract.” Keeping things to the point from the outset will help streamline this lengthy process.
List All Important Details
Remember, the timeshare company’s goal is to slow down your cancellation request or keep you locked in the contract. So, make your letter foolproof by including every necessary detail clearly and upfront. In your timeshare cancellation letter, be sure to provide:
- The name of the timeshare as it appears on your contract
- The contract holder’s name
- Your contract number
- Purchase date
- Membership ID
List these details using bullets or bold them, ensuring they’re easy to spot and can’t be overlooked. Don’t let missing information give them an excuse to delay your request!
Set Clear Expectations
Timeshare companies profit by trapping owners in contracts that depreciate rapidly, and when you want to exit, their aim is to keep you on the hook.
In your letter, be explicit that you are not interested in resale options, beneficiary transfers, or any alternative ownership arrangements. (They may try to entice you with these, but stay firm!) Also, request a response by certified mail within 30 days to confirm receipt of your cancellation letter. This puts them on notice and reinforces your intent to end the contract without further delay.
Send Correspondence by Certified Mail
Ensure that timeshare companies can’t claim they didn’t receive your cancellation letter by sending it through certified mail. This provides proof of delivery and keeps your request on record. Apply the same method for any additional correspondence needed during the cancellation process to stay protected and maintain a paper trail.
Sample Timeshare Cancellation Letter
[Your Full Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Timeshare Company Name]
[Company Address]
[City, State, Zip Code]
Subject: Request for Timeshare Contract Cancellation
Dear [Customer Service Department/Timeshare Company Contact Name],
I am writing to formally request the cancellation of my timeshare contract with [Timeshare Company Name]. My contract number is [Contract Number], and the timeshare property is located at [Property Name/Location].
In accordance with the terms outlined in my contract, I am exercising my right to cancel this agreement. I request written confirmation of the cancellation within [X days] and would appreciate details regarding any necessary final steps to complete the process.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Full Name]
Sample Timeshare Cancellation Letter PDF
Download our sample timeshare cancellation letter PDF for a convenient, step-by-step template to help you cancel your timeshare contract smoothly and effectively. This ready-to-use PDF includes all essential components, such as a clear cancellation request, contract details, and expectations for response. Perfect for those seeking a quick and professional solution, our PDF template simplifies the process, providing a clear framework for communicating your cancellation intent. Ensure your letter is complete, professional, and effective with this easy-to-follow template, designed specifically to facilitate a successful timeshare exit.
The Don’ts: Common Mistakes to Avoid in a Timeshare Cancellation Letter
Keep your timeshare cancellation letter focused and to the point. Avoid getting bogged down in emotional details, like frustration or disappointment, and prioritize essential contract information instead. Following a clear structure will help you stay on track and improve the chances of your request being processed efficiently.
Don’t Get Emotional or Long-Winded
When writing your timeshare cancellation letter, it’s essential to stay focused and concise. Limit your message to a few paragraphs at most. Clearly state that you’re requesting termination of your contract and include only the necessary details for them to review your account.
If you want to mention rising fees, lack of flexibility, or other frustrations, keep it brief—two sentences at most. Remember, your aim is to make your cancellation clear and straightforward, not to convince them of your dissatisfaction. Staying calm and direct will work in your favor.
Don’t Use Passive or Hesitant Language
Absolutely, confidence is key here. Statements like “I am writing to request immediate termination of my timeshare contract” are clear and firm, signaling that you know exactly what you want. Timeshare reps are trained to detect hesitation, so avoid tentative language like “wondering,” “hoping,” or “if possible.” You don’t need to be confrontational; just assertive and direct.
The goal is to leave no room for negotiation or persuasion. Keep it concise, clear, and resolute. They’ll know you mean business, which can make the process smoother for you.
Don’t Wait Passively
While sending your timeshare cancellation letter is essential, it’s only the beginning. Unfortunately, exiting a timeshare often involves prolonged negotiations and can take at least six months, with some cases dragging on for up to three years. The process requires patience and persistence, but don’t lose hope! Staying committed will eventually free you from the financial and scheduling burdens of timeshare ownership. Keep your end goal in sight – the freedom that comes after you’re finally out.
Don’t Go It Alone
Starting with a well-crafted timeshare cancellation letter is smart, but it’s often not enough to secure your exit. To navigate the tricky tactics of timeshare companies, consider enlisting the help of trusted experts who specialize in cancellations. These pros know all the strategies companies use to hold onto owners and can help you cut through the red tape faster. Whether you’re looking to cancel Vacation Village Resorts timeshare or another timeshare, imagine that first vacation without strings attached – that sunset margarita will taste even sweeter when it’s on your own terms!
Frequently Asked Questions About Timeshare Cancellation Letter
What information should I include in a timeshare cancellation letter?
Your cancellation letter should include your full name, contract number, property location, and a clear statement requesting the cancellation. Additionally, specify your expectations for a response and any relevant deadlines.
Why is it important to send the cancellation letter by certified mail?
Sending your letter via certified mail provides a proof of delivery, showing that the timeshare company received your request. This is essential if there’s any dispute about whether your cancellation was communicated.
Can I cancel a timeshare contract after the rescission period has expired?
Typically, you must cancel during the rescission period specified in your contract. However, if this period has expired, you may want to consult with a timeshare exit professional, as there may still be options for cancellation depending on your situation.
Should I use a template or write the letter myself?
Templates can be a helpful starting point for ensuring you include all necessary details, but make sure to customize the letter with your own information. This adds a personal touch and can make your request more effective.
Can a timeshare cancellation letter be sent by email?
While some companies may accept an emailed letter, it’s usually best to send a physical letter via certified mail. Physical letters with certified proof of delivery provide a stronger record, which may be beneficial if disputes arise.